Ordering Dell products through MDS
| To order through MDS, you (or your purchasing agent) must have an MDS (Materials Distribution Services) account. Instructions for opening an account to get your MD number can be found at the MDS site. Procurement cards, requisitions, and other forms of payment cannot be used with this system. |
| If you have any questions about configuring a Dell computer to meet your needs, please contact the DoIT Tech Store Showroom by phone at 265-SHOW (7469), by email at showroom@doit.wisc.edu, or visit the Showroom at 1210 W Dayton St., Madison, WI 53706 (open 7:45am to 5pm, Monday - Friday). The following instructions cover how to: |
| If you need to retrieve quotes created on the old Dell Premier site, you may continue to do so through 15 November 2003 by going to the Premier Dell instructions page. If you have any questions about your MDS account or ordering through MDS, please contact MDS customer service. |
Select your Dell products
1. First, go to the MDS site, located at http://mds.bussvc.wisc.edu/order/default.asp. Click on the "Been Here" button on the right side of the page. (Or to create a new MDS account, click "I'm New" and follow the instructions.) |  |
2. Enter your MD number and password, and click on the "Enter" button. If you do not have an MD number, you can still configure a Dell (by entering guest as your MD number and guest1 as your password) and save it as an E-quote for later retrieval and ordering. | |
3. Click on the "Shop at our PC prime vendor, Dell Computer" link on the top of the page. | |
4. Click on the "Shop at Dell" link at the top of the page. | |
5. You are now in the Dell catalog. Select the system or product category you want on this page. | |
6. Choose the system that you want to order; you will configure its options on the next screen. | |
7. Configure all the options for your system. For more information about many configuration options, click "? Learn More" on the right side of the Dell page. For more assistance in configuring you Dell computer, contact the DoIT Tech Store Showroom at 265-SHOW (7469) or at showroom@doit.wisc.edu. When you have finished, click on "Update Price" on the bottom of the page to see the revised price of your system. | |
8. When you are satisfied with your system, click on the "Add to Orderform" button at the bottom of the page. | |
9. Your system will show up in your Dell order form (a.k.a. shopping cart). If you'd like to add more systems or accessories to your order, click on "Continue Shopping" and you will go back to the main Dell catalog page. If you are done selecting items, have an MD number and are ready to order, click on "Create Order Requisition." Please follow this link for instructions on placing your order. If you do not have an MD number (and would like your purchasing agent to order your cart), or if you are not ready to buy yet, you can save your cart by clicking on "Save E-quote." Click here for more information on Dell E-quotes. |
Save an E-quote
1. You must be on the MDS site and have Dell products selected before you can save your selections as an E-quote. If not, see Select your Dell products. An E-quote saves your cart for later revisions or ordering. If you do not have a MD number you must save an E-quote if you want to have your purchasing agent order your computer. To save your E-quote, you will have to enter your name, email address, a name for your E-quote, and a description for your E-quote. The E-quote name and description can be anything, but they can help you distinguish between multiple E-quotes. | |
2. You do not need to fill out any more information than the four fields listed above, which are marked with a red asterisk on the page. When you have filled out this form, click on "Continue." | |
3. The following screen confirms your E-quote. Make a note of the E-quote number for future reference. A copy of your E-quote will also be emailed to the address you entered in the previous screen. E-quotes are valid for up to 30 days from the time they were saved. If you are giving this quote to a purchasing agent, please be sure to provide them with the E-quote number and the Email address you entered with the E-quote. Without the email address used, it is impossible to retreive E-quotes. |
Retrieve an E-quote
1. First, log in to your MDS account and enter the Dell online catalog (see Select your Dell products, steps 1-4). To retrieve an E-quote, click on "Retrieve E-Quote," located in both the top and bottom grey navigation bars, on the right side. | |
2. Enter the email address you used when creating the E-quote and click "apply." | |
3. This page will show all the E-quotes that are outstanding. Select the one you would like to view, and click the "Retrieve E-quote" button. | |
4. Your cart for this E-quote will be displayed on this page. If you would like more information on the items in your cart, click on the "View Order Details" button. If you are satisfied with your cart, you can click on "Create Order Requisiton." Then, follow this link for information on completing your order through MDS. If you want to modify, remove, or add any items before ordering, select "edit this item," "delete this item," or "add items to your E-quote" (whichever is appropriate). If you choose to modify an item, you must click on "Add to order form" to update the item in your E-quote. If you make any changes to your quote, you must select "Save new E-quote" before placing your order, or to save your changes. |
Place your Dell order
1. To place your order you must be in the Dell catalog with your selected Dell products in the orderform (see Selecting your Dell products, steps 1-9) or have retrieved an E-quote (see Retrieve an E-quote, steps 1-4) and have clicked on "Create Order Requisition." Since you are ordering through the university, choose "Treat order as tax-exempt" in the Tax Status. Then choose your shipping preference. Lastly, choose "No" in the Export Intent section. Then click on the "Continue" button. | |
2. This page shows a full, detailed summary of your order. | |
3. If you are satisfied with your order, click on the "Submit Order Requisition" button at the bottom of the page. | |
4. You are now back in the MDS website. Your order has not been placed with Dell yet: it is still a quote. The quote should show up in your MDS shopping cart. If you are satisfied with the quote, click on "Purchase." | |
5. Your user information should be entered in the shipping information page, all you need to do is provide the address where you would like the computer shipped. Once the address is entered, click on "Send Order." You may also enter a number in the "Reference #" field to further identify your order. Your order will now be processed. |
Open a New MDS Account
1. Go to the MDS site (http://mds.bussvc.wisc.edu/order/default.asp). Click on I'm new, and follow the instructions. |
Check on the status of a Dell order
Your order status should be available by one business day after placing your order.1. Go to the MDS site and click on "Been here." | |
2. Login to your MDS account. | |
3. Select "Shop at our PC prime vendor, Dell Computer." | |
4. Select "Check your Dell order status," near the bottom of the page, and enter the appropriate information. |
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